#XPLAN PROJECT MANAGEMENT WINDOWS#

You can set different types of work items for different levels of generality, in a hierarchical approach. Have short-term horizons (like current actions and projects) and long-term onesĮspecially useful in this area, in two specific ways. In GTD, define different levels of focus, according to the time horizon. PerspectiveĪpproaching the planning of your activities you usually need different Your available time -, or scroll through the list, but you can benefit from anĪutomatically sorted proposal. Nothing prevents you from defining specific filters – for example according to If two tasks have the same factors (importance included),īut one of them needs less effort, it will have a higher priority because your If a due date approaches, for example, the priority Which can be used for finer filtering or evaluation – and an automaticĬalculation of priority. So, high-priority tasks will automatically float atĪdvantage of this approach is that you both have independent factors specified – Is automatically calculated basing on other properties of the task: importance, Stage can be a crowded place, so having priorities in place is essential.Ī generic concept that actually summarizes other factors, for example, the Or even set multiple preset views for them so that in each context you canįocus on the related activities. You can immediately filter by a specific tag, depending on the current context, Use a few prefixes to distinguish the type of context. at work, at computer, out shopping, etc.)Īdd a specific stage for each context, and maybe this is convenient for a fewĬontexts, or categories of contexts. Should have a context, in the sense of specific place or conditions for it This can help to get an overall perspective.ĭefine a specific stage for projects, just called “projects” or “ plan.” Contexts Particularly helpful here, because we can define a different type, “project,”Īnd have it as the parent for all the relative actions. We can’t just “execute.”Ĭase, you should add a project to your system, define the next action for itĪnd add the next action/s to the system as any other actions. You visually see the items in the respective columns, and you can drag&dropīetween them, making your periodical revisions super-easy and clear.Īlready have noticed that two aspects we have still to consider: projects andĪre complex, so they require more actions. Have four stages to start with: InBox, Someday, Waiting, Next. In nature and management from tasks and projects and deserve specific handling. Also, calendar events and reference information are inherently different In this case, these two “places” areĮxternal, since very specific and efficient applications exist for both of these InBox to a filing system or the calendar. Possible outcomes of clarification and organization are moving items from the Trash, just deleting them should be the preferred option. May want to keep track of some completed tasks, at least temporarily. You want, you can set this stage for the task you’ve currently picked. Need this stage to gather what you have to follow up periodically, usually This definitely is a needed stage, and it’s going to be the second stage –Īpart from Trash – at the right of InBox. Want, you can create a stage for it, as temporary storage for deleted items.īut, maybe, according to the GTD philosophy, the best is not to create this So, youĬan move (maybe after some “adjustment”) your items into different stages: GTD, the next step is clarifying and organizing the captured material. That will be the first column on the left. The first stage, so popular in many systems, is the InBox, where you can collect all the incoming items. Starting from those identified by the GTD, but with total flexibility for your Implementing GTD in XPlan is configuring the exact stages that you need,

XPlan allows you to customize the structure of your system, the first step when Particular, GTD has very defined stages and items, and can only benefit from a Management systems, as they usually identify different stages and rely on That this implementation is actually a perfect ground for many specific time It means shifting horizontally through different columns that visually group and Workflow, which means work items flowing through different states.

#XPLAN PROJECT MANAGEMENT WINDOWS#

Some tools specific for GTD are already there but you may want two extras: a Windows application and more support for complex scenarios, especially projects.

Your preferred system for time management might be Getting Things Done ®, and that’s perfectly okay. What’s a good fit for someone may not work for someone else. An organization system, especially at a personal level, is always a matter ofĬompromises.

Xplan project management